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Aryes Hall

UT Conferences & Event Services offers comprehensive registration services to clients of all sizes.

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Pre-Registration Services

• Act as a customer service resource for all types of questions from your potential attendees.
• Consult with client regarding registration form set-up and design.
• Communicate with participants via email; send reminders, urgent announcements, and updates quickly & easily.
• Set-up and host the online registration database/website on secure server.
• Participants can register at their convenience, 24 hours a day: UT Conferences will accept and process registrations via phone, online, U.S. mail, courier services, or fax.
• Process checks and credit cards (Visa, MasterCard, Discover, or American Express).
• Provide detailed participant receipt for payments.
• Issue refunds and credits.
• Transfer, substitute, and cancel participants.
• Track special requirements like food allergies or other needs.
• Provide custom name badges or nametags.
• Deliver custom reports based on program specifications.
• Equip client with appropriate registration materials if on-site registration service is not required. Includes check-in roster, supplies, walk-in registration forms, and all pre-registered badges.
• Prepare one disbursement of revenue to client before the conference start date and retain estimate of Conferences expenses.

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On-Site Registration Services

If on-site registration services are needed, our staff will:

• Transport all pre-registration materials to meeting facility
• Train volunteers on registration procedures
• Welcome attendees and serve as an informational resource area
• Process on-site registrations
• Accept payments by cash, check, and credit cards
• Provide receipts to participants
• Distribute name badges, handouts, folders, or other materials

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