Our Registration Package

Our registration package includes 5 ways for participants to register:

• • Internet (online)
• • Mail
• • Fax
• • Phone
• • On-site
  

Some of the services include:

• • Providing assistance with materials design
• • Providing regular registration reports
• • Processing registrations
• • Printing standard name badges and holders
• • Responding to telephone and electronic questions
• • Providing and mailing registration receipt and one sheet of customized information
• • Collecting and processing special needs requests
• • Providing up to 5 copies of the final list of participants
• • Providing class rolls (when needed)
• • Set up and staffing of on-site registration (1 hour staff time per 20 registrations processed)
• • Processing and invoicing purchase orders
• • Processing cancellations, substitutions, and refunds
• • Managing accounts receivables and returned checks
• • Record storage for 6 years
  

Our rates for registration services:

• Program course initiation fee — $250
• Web site fee — $300
• Registration Processing Fees:
  • • $9 per person domestic and $11 international
  • • Spouse and Guest badges — $3 each
  • • Cancellations — $18 per cancellation processed
  • • Registration staff hours above one hour per 20 registrations processed — $25 per hour
  • • Additional copies of participant's list — $.10 per page
  • • Credit card fees — 2.75% of fees processed
    

Complete meeting management services are available to your group for as little as 17% of your fees collected. This fee can easily be included in your registration costs.

To learn more about how UT Conferences can help with your next event, please contact us for a no-cost consultation: (865) 974-0250 or conferences@utk.edu.

 

Contact Us

UT Conferences
Conference Center Building
600 Henley Street
Knoxville, TN 37902
Phone: (865) 974-0250
Fax: (865) 974-0264
E-mail: conferences@tennessee.edu